Vacancy: Events Producer

The British Double Reed Society (BDRS) is seeking an Events Producer. This role involves planning and implementing two or more significant events per year, fostering engagement within the double reed music community. The role is a new one for the Society and we are keen to engage with applicants in a flexible manner, with some scope to adapt the role to the skills and experience of those applying.


The BDRS (registered charity 1080461) acts a forum for the exchange of ideas, information and advice on all aspects of double reed instruments. It also seeks to encourage greater interest in the instruments and their music and to secure their place in the wider cultural and educational environment.

The Society organises a number of events aimed at players of our instruments, including occasional major one-day events bringing together professionals, amateurs, and learners for a range of playing, coaching, and educational activities. We also act as an information hub for oboists and bassoonists.  While continuing with this programme we are keen to broaden the range of our activities, including with a particular focus on encouraging and supporting younger players.

Role overview

Matthew Johnson Photographer

As events producer you will play a pivotal role in the successful implementation of our major events. Collaborating closely with members of the BDRS committee and host venues, you will be responsible for the planning, organisation and execution of two or more double reed events annually. The role will involve ensuring smooth logistical arrangements and engaging as with featured artists, tutors, and attendees.

Key activities

To undertake the planning, organisation and execution of double reed events as commissioned. This entails:

  • Managing and co-ordinating all aspects of event planning including scheduling and venue logistics;
  • Booking and engaging with sponsors, featured artists, tutors, traders, and attendees;
  • Acting as the point of contact for event participants;
  • Managing and monitoring costs to ensure events are financially viable;
  • Gathering feedback from participants and traders to evaluate success;
  • Liaising with representatives of the BDRS executive committee, and having regard for the Society’s aims to contribute to the growth and success of double reed music in the UK, and to the Society’s commitment to equality, diversion and inclusion.

Occasional travel will be required for onsite co-ordination – to be reimbursed in line with our expenses policy.


  • Strong organisational skills and the ability to work effectively with collaborators;
  • Good interpersonal and communication skills;
  • The successful candidate will be required to have a current DBS criminal record check.
  • Previous experience in event management or similar activity;
  • Understanding of the music event business and double reed instruments;
  • Experience in working with health and safety and safeguarding issues.


Payment will be on a per-project basis. We are looking initially to commission two events (the second being subject to a review after the first); and have budgeted for payments based on 15 days’ work at £150 per day.

Application process

Applicants should send a CV and personal statement by email to reach no later than Friday 10 May. Candidates should give the names of two referees whom we will approach once a successful candidate has been identified. Initial interviews will be conducted online in late May and we may wish to meet one or more candidates in person.