1. Loan Agreement
Before receiving an instrument, successful applicants must sign a loan agreement outlining their responsibilities, including proper care, maintenance, and timely return of the instrument.
2. Membership Requirement
Applicants must be current BDRS members in good standing at the time of the application or may join as members when submitting their loan application.
3. Loan Period and Extensions
• Loan periods are typically for one year.
• Extensions for an additional year may be requested by submitting a written request to BDRS no later than 60 days before the end of the loan period.
• Short-term loans for specific programmes (e.g., recruitment events) may be arranged for shorter durations regarding beginner instruments.
4. Care and Maintenance
• Borrowers are responsible for maintaining the instrument in good repair. Regular cleaning and minor adjustments should be performed as needed.
• Any significant repairs or maintenance issues must be reported to BDRS for guidance before proceeding.
• Regular maintenance (e.g. cleaning and minor adjustments) is the borrower’s responsibility.
5. Insurance
Borrowers are required to insure the instrument for the duration of the loan period to cover loss, theft, or damage. Proof of insurance may be requested before the instrument is handed over.
6. Transporting the Instrument
• Always use the provided case for transporting the instrument.
• Avoid exposing the instrument to extreme temperatures or conditions (e.g. excessive humidity or dryness).
7. Return of Instrument
• Instruments must be returned on or before the agreed loan end date.
• Borrowers are responsible for returning the instrument in the condition it was received, barring normal wear and tear.
8. Feedback and Updates
Borrowers may be asked to provide feedback or updates on how the instrument loan has benefited their playing, teaching, or programme. This helps BDRS evaluate the impact of the Instrument Bank.
9. Consequences of Non-Compliance
Failure to comply with these guidelines may result in the termination of the loan agreement and ineligibility for future loans.